Protect Your Profit
Purchasing
Every order linked to a job, every spend against a budget - no cost surprises
What this solves
Problem 1
Orders are raised without clear job coding, so spend disappears into month-end totals
Problem 2
Approval rules are inconsistent and over-budget orders are spotted too late
Problem 3
Supplier invoices are hard to match back to the original commitment and budget
Core features
PO linked to job codes
Every order tied to a job reference and cost code.
Approval workflows
Spend above threshold requires authorisation.
Budget vs actual real time
Purchasing spend vs job estimate - live.
Supplier invoice matching
Supplier invoices matched to POs - discrepancies flagged.
Spend committed view
See cost committed (ordered but not yet invoiced).
Purchasing dashboard preview
Pending approval items are visible before they become overspend.
| PO Ref | Supplier | Job | Category | Order Value | Budget | Status |
|---|---|---|---|---|---|---|
| PO-2026-088 | Rexel UK | JOB-041 | Cable & Containment | £4,200 | £4,500 | Delivered |
| PO-2026-089 | Wolseley | JOB-042 | Pipework & Fittings | £8,900 | £8,000 | Approved |
| PO-2026-094 | HVAC Direct | JOB-042 | Air Handling Units | £14,500 | £14,000 | Pending approval |
Connects to
Job CostingJob ManagementIntegrations